Document management is not merely a trend—it is a business necessity. With security and privacy a top concern, file sharing has taken on new risks. DM can help you organize your files and protect them from unauthorized access. Let’s take a look.
Simple and Streamlined
Once a file is added to your DM system it is simple to access and share it. Documents can be located quickly and easily based on file name or keywords. You can easily share files with colleagues regardless of where they are located, making work-related travel less stressful. And, documents can be accessed from mobile devices.
Secure and Stable
Transferring files from hard copy documents to digital saves time, money, and paper. Files can be tagged with metadata, so they are easier to locate. Plus, you no longer have to store vast amounts of paper documents in files, a security risk and space waster.
Here are some more benefits of document management:
- Increased security via password protection and access control measures.
- Improved workflow and file sharing.
- Document tracking: know who accessed a file and when.
- Scalability lets you increase and decrease storage based on you specific needs
- Intelligent rules and smart automation streamline workflow.
Improved security measures not only ensure that confidential information is not being released, but it can also protect your business from the legal ramifications of such a data loss. Compromised safety measure cost companies billions of dollars annually and can damage reputations. Document management is the single most effective way to enhance security and document storage.
Discover the many benefits of document management today by contacting us.